OFFICE ASSISTANT/LIBRARIAN
Company Overview:
The company is an internationally recognized brand in the design and decoration industry. This French family-owned company is focused on growing and expanding our US market. This presents a unique opportunity for the right candidate to join our team as Office Assistant/Librarian. We seek to provide exceptional service and strive to create and maintain lasting business relationships with our clients and industry partners. In the USA we have a small team in which each member plays an integral role and contributes greatly to all aspects of our business. A sample for our business is a potential sale and therefore is an integral part of what we do. We are looking for a self-starter, energetic, highly organized, detail oriented, and proactive individual to add to our team.
Main Responsibilities
- Maintain and organize trim/fabric/drapery hardware sample library
- Pull/mail memo requests for NYC showroom clients and lists from road visits
- Pull/mail overflow memo requests for US agent network
- Place orders weekly for memo replenishments
- Monitor/evaluate incoming samples and organizational needs of the sample library
- Plan/maintain organizational projects for the sample library including the upcoming implementation or our new Barcode Inventory Management system launching in 2026
- Maintain inventory and order shipping supplies
- Order and maintain all office and kitchen supplies
- Special projects; assembly of presentation boxes, ring sets, hardware samples
- Process client orders for trim books/fabric books/hardware displays
- Assist NYC Showroom Sales team with order entry, order tracking, payment processing as needed
- Assist NYC Showroom Manager with maintaining showroom product displays and vignettes.
Requirements/Skills:
- Excellent written and verbal communication skills
- This is a physical position in which you will be mostly on your feet and climbing a 3-step ladder
- Ability to work as part of a small team
- Follow-up, organization, planning, and documentation skills
- Proficient in computer applications (Word, Excel, and Microsoft Outlook)
- Knowledge of fabric, drapery hardware, and trimmings a plus
- Follow-up, organization, planning and documentation skills
- Willingness to learn and adapt to an international environment
Location and hours:
- This is a full-time position; Monday – Friday, 9am -5pm, employee is based in our office in the D&D Building. No remote work allowed.
Compensation & Benefits
- Base salary
- Health Benefits: Health/Dental/Vision
- 401k + Matching – after 1st year
- 13 PTO days (1st through 2nd year) + Sick time
For consideration, please e-mail your cover letter and resume to Wendy Silverstein at wsilverstein@ddbuilding.com